Issuance of Medical Records
Issuance Procedure
Copies of Medical Records
-
1 Indentification Checking and Writing of Request Form
(Medical Record Room)
-
2 Reception and Issuance
(Reception)
Certificates
-
1 Consultation with Doctors
(Doctors' Rooms)
-
2 Indentification Checking and Writing of Request Form
(Medical Record Room)
-
3 Reception and Issuance
(Reception)
If it is possible to get the patient's consent
| Applicants | Required Documents | |
|---|---|---|
| Patients | Adult | ID Card |
| Minors | ID Cards or Family Relation Certificate, A Copy of Resident Registration (abstract) can be issued when patients have an ability to express opinions. Whether a patient has an ability to express opinions can be judged by specialists (Public Health Policy and Authentic Interpretation (May 2, 2017) |
|
| Patients' Relatives (Parents, Grandparents) Lineal Descendants (Children, Grandchildren) Spouse's Lineal Ascendants (Parents-in-law, Father-in-law, Mother-in-law) |
- A Copy of Patient's ID Card - Applicant’s ID Card - Documents to prove family relation - A form of Consents igned by a patient ※ If patients are minors, a copy of patient's ID card can be substituted with a copy of resident registration and a certificate of family relation but the patient's resident registration number must be indicated in full. |
|
| Proxy (brother, sister, daughter-in-law, son-in-law, insurancecompany, etc.) |
- Applicant's ID Card - A copy of Patient's ID Card - A form of Consent signed by a patient and a form of Proxy ※ If patients are minors, a copy of patient's identification card can be substituted with a copy of resident registration and a certificate of family relation but the patient's resident registration number must be indicated in full. If patients are under 14 years old, legal guardians must write a form of consent and additionally submit a family relation certificate. |
|
Any ID card or a copy of an ID card must include a photo.
The form of consent and the form of proxy must be signed by the patient, and a fingerprint or seal will not be accepted.
The family relation certificate must specify the relation between an applicant and the patient.
The form of consent must specify the details of the issuance (date, purpose, etc.).
If it is impossible to get the patient's consent
| Classification | Required Documents | Additional Documents |
|---|---|---|
| Death of Patients | - Applicant's ID Card - Family Relation Certificate - Documents for Death Confirmation |
Documents to confirm death (Postmortem Examination Certificate, Death Certificate, Deleted Family Census Register, etc.) |
| Unconsciousness | - Applicant's ID Card - Family Relation Certificate - Unconsciousness Diagnosis Certificate |
Doctor's Diagnosis Certificate to Prove Unconsciousness, etc. |
| Missing Persons | - Applicant's ID Card - Family Relation Certificate - A Copy of Adjudication of Disappearance, etc. |
Proof Documents including Adjudication of Disappearance |
| Adult Guardianship (Person Devoid of Mental Capacity) |
- Applicant's ID Card - A Copy of Patient's ID Card |
Court's Documents for Adult Guardianship |
| Limited Guardianship (Medical) |
- Applicant's ID Card - Copy of Patient's ID Card |
Court’s Documents for Adult Guardianship ※ Limited to only when the phrase “Agree on Medical Treatment” is included in an attachment. |
Notwithstanding the provisions of the above table, if requested by the siblings of the patient, submit a document proving that the spouse of the patient, direct lineage,
Any identification card or a copy of an identification card must include a photo.
The form of consent and the form of proxy must be signed by the patient, and a fingerprint or seal will not be accepted.
The family relation certificate must specify the relation between an applicant and the patient.
The form of consent must specify the details of the issuance (date, purpose, etc.).